BY LAWS Revised April 1, 2005
Article I - Meetings
1. The following shall be the guide to the order of business at the annual meeting and at Council meetings:
(a). call to order
(b). report of the Secretary
(c). report of the Treasurer
(d). report of the Council or the Executive Committee
(e). report of committees
(f). unfinished business
(g). new business
(h). adjournment
2. The quorum for meetings of committees and for meetings of the
Council shall be a majority of the membership of those groups. 3. The members present at the scheduled plenary session during the annual meeting shall constitute a quorum.
4. Robert's Rules of Order shall be used as a guide for procedures not defined in the Constitution or By-Laws.
Article II - Membership
1. Membership may be obtained by written application on standard forms
which are submitted to the secretary. Membership is subject to approval
by the Council. 2. No candidate for membership shall be excluded on the basis of sex, religion, race or national origin.
3. The active members of the Academy are those who have paid their dues for the current year.
4.
Fellows and Honorary members are nominated by written recommendation to
the Council from three members in good standing or from the Committee
on Fellows and Honorary Members to be appointed by the President as
recognition of scientific achievement or of service to science or to
the Academy. These recommendations must include a biographical sketch
and a listing of the achievements of the nominee. With Council
approval, the name of the nominee will be submitted at the next annual
meeting of the Academy for election as Fellow or Honorary member by
majority vote during the plenary session.
5.
Members who retire from their employment must submit a written
statement about their retirement tot he Treasurer to obtain the status
of Life Member.
Article III - Officers
1. The Officers of the Academy and the Councilors-at-large shall be
elected by mail ballot and announced at the annual meeting. Electronic
voting will be implemented at the discretion of the Council to replace
mail ballots. Paper ballots will be distributed on request to any
member who one elects not to cast a ballot electronically. An
official ballot shall be sent to each member at least thirty days
before the annual meeting. The ballot shall contain the names of two
nominees for positions of President-Elect, Vice President and
Councilor-at-large proposed by the Nominating Committee. The names of
one or more people proposed by the Nominating Committee for the offices
of Secretary and Treasurer shall be placed on the ballot in the years
those officers are elected. A provision for write-in votes shall be
made for each office. Each ballot for Academy or section officers shall
be returned to the President by the Monday before the annual meeting
and shall be counted by the Elections Committee. A majority of all
votes cast for an office shall be necessary for election to that
office. If there is no majority for President-Elect, Vice President,
Secretary, Treasurer, or Councilor-at-Large, the members at the plenary
session at the annual meeting shall choose between the two having the
highest number of votes. If there is no majority for a section officer,
the members of that section present at the annual business meeting
shall decide between the two having the highest number of votes.
2.
Incoming officers shall take office at the close of the annual meeting
of the year in which they are elected, and shall serve through the
annual meeting of the year in which their term expires.
Article IV - Fees and Dues
1. The annual dues for a member shall be set by the Council at its regular spring meeting.
2. The annual dues shall become payable at the beginning of the calendar year.
3.
Members joining after July 1 shall have their dues credited to the
following calendar year unless membership for the current year is
requested.
4. The names of those members
who have not paid their dues for the current year by June 1 will be
placed on an inactive membership list. Copies of the Journal will not
be sent to inactive members. If a person's name remains on the inactive
list for one year, the name of that person will be dropped from current
membership lists.
5. An inactive member
may regain the status of an active member by paying dues for the
calendar year in which he or she wants to become active.
Article V - Program and Papers
1. Before the fall council meeting, the President shall call an annual
program-planning meeting of the Section Chairs, Section Councilors, and
the Chair of the Local Arrangements Committee, or their designated
representatives, to formulate general plans. The date and place of the
meeting shall be included in the Calendar of Academy Events.
2.
The President shall appoint a Technical Program Chair for the next
annual meeting. This appointment must be confirmed by the Council at
the spring Council Meeting. The Technical Program Chair shall be
responsible for the execution of the program planned at the
program-planning meeting. He shall, in consultation with Section Chairs
and the Editor, establish deadlines for the receipt of papers, and in
consultation with the Section Chairs and the local Arrangements
Committee Chair, provide for any parts of the planned program that are
intersectional.
3. An abstract of not more
than 250 words of each contributed paper must be filed with the
appropriate section chairman before the paper will be placed on the
program. The abstract, in duplicate, and in prescribed form, must be
received not later than the date set by the Technical Program Chair.
The Technical Program Chair may approve the listing of invited papers
without abstracts.
4. The papers of the
various sections shall be scheduled on a uniform basis with papers
starting on the quarter hour. A paper shall not necessarily be
restricted to a single quarter hour.
5.
The program of an affiliated organization which meets concurrently with
the Academy must be coordinated with the program of the Academy through
arrangement with the Technical Program Chair.
Article VI - The Georgia Junior Academy of Science
1. The Georgia Junior Academy of Science shall be administered by an
Executive Director, a Director, a Director of Science Olympiad, a
Director of Science Bowl, and staff.
2.
The Executive Director shall be appointed by the President of the
Academy at the Council meeting prior to the annual meeting, for a term
of two years, with approval of the Council; the Executive Director may
be reappointed to that post.
3. The
Director shall be nominated by the Executive Director and appointed by
the President of the Academy at the Council meeting prior to the annual
meeting, for a term of one year, with approval of the Council. A
Director-elect may be appointed one year prior to taking office. The
Director may be reappointed to that post.
4.
The Director of Science Olympiad shall be nominated by the Executive
Director and appointed by the President of the Academy at the Council
meeting prior to the annual meeting, for a term of one year, with
approval of the Council. The Director may be reappointed to that post.
5.
The Director of Science Bowl shall be nominated by the Executive
Director and appointed by the President of the Academy at the Council
meeting prior to the annual meeting, for a term of one year, with
approval of the Council. The Director may be reappointed to that post.
6.
The staff of the Executive Director shall include the Director, the
Director-elect, the duly-elected student officers of the Georgia Junior
Academy of Science, and other deemed necessary to assist in the
operation of the Junior Academy. These other staff members are
appointed by the President of the Academy upon the recommendation of
the Executive Director and Director. In addition, a Competitions
Governing Board will oversee and approve all policies, expenditures,
and director nominations for each competition sponsored by the Georgia
Junior Academy of Science. The Competitions Governing Board will
consist of the Executive Director of GJAS (chair), Director of GJAS,
President of Georgia Academy of Science, President-elect of Georgia
Academy of Science, and a community member to be selected by the voting
board members. The directors of the competitions will be non-voting
ex-officio members of the board.
7. In
event of vacancy or inability to serve in the office of Executive
Director, the President shall appoint an Acting Executive Director to
serve the remainder of the term, with the approval of the Council.
8.
In event of vacancy or inability to serve in the office of Director,
Director of Science Olympiad, or Director of Science Bowl, the
Executive Director shall nominate and the President shall appoint an
Acting Director to serve the remainder of the term, with the approval
of the Council.
Article VII - Annual Calendar of Events
Each year, a calendar of Academy events, including the dates and sites
of the next three meetings, shall be prepared by the Officers and past
president of the Academy, and transmitted to the Editor of the Journal
for inclusion in the June issue, and reprinting in the next two issues
of the Journal.
Article VIII - Sections
The membership of the Academy is classified into sections as follows:
I. Biological Sciences
II. Chemistry
III. Earth and Atmospheric Sciences
IV. Physics, Mathematics, Computer Science, Engineering & Technology
V. Biomedical Sciences
VI. Philosophy and History of Science
VII. Science Education
VIII. Anthropology
IX. Genetics Society of Georgia
Article IX - Amendments
These by-laws may be amended at the plenary session of any annual
meeting by a two-thirds majority of those present and voting, provided
the amendment has been previously approved by the Council.
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